privacy policy
Relation Design Privacy Policy
privacy policy
RELATION DESIGN Co., Ltd. (hereinafter referred to as the Company) recognizes that personal information is an important asset of individuals, acquires and uses personal information appropriately, complies with laws and regulations regarding personal information, and prevents leaks of personal information. In order to prevent and correct such incidents, we have established the following personal information handling policy and will manage and operate it with the utmost care. Please note that the collection of personal information by other businesses, such as linked sites, is not within the scope of our personal information protection policy.
Article 1 (Appropriate acquisition and purpose of use)
When acquiring personal information, our company will specify the purpose of use as much as possible, and will acquire personal information by lawful means to the extent necessary to achieve that purpose.
In addition, personal information will only be used within the scope of the purpose for which the person has given consent. out of purposeWe will establish and implement procedures to take necessary measures to prevent such use.
Article 2 (Proper management and protection)
Personal information will be managed strictly and appropriate preventive and corrective measures will be taken to prevent unauthorized access, loss, destruction, falsification, and leakage of personal information.
Article 3 (revised)
We may revise all or part of our personal information protection policy. If there are any important changes, we will notify you of the changes on our website.
Article 4 (Contact information regarding personal information protection policy)
RELATIONDESIGN Co., Ltd. Room C, 2nd floor, Pure Ohashi, 2-140-1 Ohashi, Miyazaki City, Miyazaki Prefecture
Email: relation-design@aqr.bbiq.jp
Establishment date: January 24, 2023 RELATION DESIGN Co., Ltd. Representative Director Osamu Nakamura
Handling of personal information
1. purpose of use
Our company acquires personal information for the following purposes. Notwithstanding the following, if the purpose of use is separately specified at the time of acquisition, the information may be used for the specified purpose as well. Furthermore, providing personal information to us is voluntary. If you cannot provide the necessary information, you may not be able to use the service.
1-1. Personal information acquired and held by our company
Basic purpose of use
To contact the person in question
To confirm the identity of the person in question and to respond to inquiries from the person in question.
Purpose of use of personal information obtained in connection with transactions with our company and general services of our company
To provide our services
To provide information about our services currently provided or services we are considering providing in the future, and to conduct surveys.
To help improve services and develop new services, etc.
To draw lots for campaigns, etc., and to ship prizes and products.
To distribute advertising information, etc. whose advertiser is our company or a third party other than our company.
To create statistical data regarding the use of our services
Personal information regarding employees and retirees
For employment and personnel management
1-2. Personal information entrusted to us by the outsourcing company
To carry out deposit business
2. escrow
Our company may entrust all or part of the acquired personal information to a subcontractor to the extent necessary to achieve the purpose of use. In doing so, we will thoroughly examine the suitability of the subcontractor, stipulate matters related to confidentiality in the contract, and exercise necessary and appropriate supervision over the subcontractor.
3. Provided by a third party
Our company will not disclose or provide data to third parties except in the following cases.
If the person in question has given prior consent
Based on law
If there is a violation of the terms of use of our services and there are sufficient grounds to determine that we have no choice but to disclose personal information in order to protect our rights, property, services, etc.
When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the consent of the person concerned.
When it is particularly necessary to improve public health or promote the healthy upbringing of children, and it is difficult to obtain the consent of the individual.
In cases where it is necessary to cooperate with a national agency, local public entity, or a person entrusted by them in carrying out the affairs stipulated by law, obtaining the consent of the person concerned will interfere with the execution of the affairs. If there is a risk of
When our business, including the provision of personal information, is succeeded due to merger, company split, business transfer, or other reasons.
Four. joint use
In providing our services, we may share personal information with our business partners. In this case, prior to joint use, our company will inform you of the items of personal information to be jointly used, the scope of joint users, the purpose of use of personal information to be jointly used, and the name or designation of the person responsible for managing the personal information to be jointly used. We will announce the details in advance.
Purpose of joint use
To assist in the service
Person responsible for managing personal information
RELATIONDESIGN Co., Ltd. 2-140-1 Ohashi, Miyazaki City, Miyazaki Prefecture Pure Ohashi 2nd Floor Room C Personal Information Protection Manager Osamu Nakamura
Acquisition method
Electronic data, documents, etc.
Person responsible for managing personal information used jointly
RELATION DESIGN Co., Ltd.
Osamu Nakamura, Personal Information Protection Manager, Room C, 2nd Floor, Pure Ohashi, 2-140-1 Ohashi, Miyazaki City, Miyazaki Prefecture
Acquisition method
Electronic data, documents, etc.
5. Regarding use by minors under the age of 18
If you are under the age of 18 and provide personal information, please do so with the consent of your parent or guardian.
6. Procedures for disclosure, etc.
We will notify you of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and provision to third parties of personal information acquired from (your own) individuals and held by you. We will respond to requests for suspension (hereinafter referred to as "disclosure, etc.") without delay.
If you wish to make a request for disclosure, etc., please contact us by email or telephone. Our company will send a "Personal Information Disclosure Request Form" to your designated contact information. After receiving the information, please follow the steps below to make a request by mail to the "Inquiry Desk regarding the Handling of Personal Information". If there are any deficiencies or missing items in the request details, we may not be able to accept your request. Please note that an administrative fee of 1,000 yen in stamps will be charged for each request for disclosure of personal information or notification of purpose of use.
If requested by the person in question
If you wish to make a request for disclosure, etc., please prepare the following documents and send them by registered mail.
① Fill in the required information on the personal information disclosure request form. ②Identification documents A copy of a document that can confirm your name and current address, such as a driver's license, passport, or health insurance card.
When a representative makes a request
If the person making the request for disclosure, etc. is a legal representative or an agent delegated by the person, please enclose the following documents in addition to the documents in the previous paragraph.
[In the case of a legal representative] ① Documents to confirm that the applicant has the right of legal representation A certified copy of the family register, and in the case of a parent with parental authority, a copy of the health insurance card with dependents written on it. ② Documents to confirm that you are the legal representative A copy of a document that can confirm the name and current address of the representative, such as a driver's license, passport, or health insurance card.
[In the case of a delegated representative] ① Fill in the required information for the power of attorney (documents attached to the request form for disclosure of personal information, etc.). ② Seal certificate of the principal (issued within 3 months) ③ Documents to confirm that the agent is the authorized representative The name and current address of the representative, such as driver's license, passport, health insurance card, etc. A copy of the document that confirms the
Personal information received through the "Personal Information Disclosure Request Form" will be used to respond to inquiries and will not be used for any other purpose.
7. Safety management of personal information
Our company will take the following safety measures to prevent the risk of leakage, loss, or damage of personal information.
Organizational security control measures
We have appointed a manager responsible for the handling of personal information, and operate a personal information protection management system centered on the manager.
We have established regulations regarding the handling of personal information for each stage of acquiring, using, storing, providing, deleting, and disposing of personal information.
We conduct regular audits of the handling status of personal information.
We take measures to prevent the theft or loss of devices, electronic media, documents, etc. that handle personal information, and when carrying such devices, electronic media, etc., we encrypt or password control the devices.
Technical safety control measures
Access control is implemented for the systems and services we use so that only the minimum number of personnel necessary can view and use personal information.
We have introduced a mechanism to protect information systems that handle personal information from unauthorized external access or software.
Understanding the external environment
When entrusting personal information to an external party, we establish selection criteria for the outsourcer, perform an evaluation based on the selection criteria, and then conclude a confidentiality agreement.
When handling personal information in a foreign country such as the EU, we take security control measures after understanding the system for protecting personal information in that foreign country.
8. Disclaimer
In the event that an individual discloses personal information to a third party using the functions of our services or other means, or in the event that the individual is able to be identified from information etc. disclosed by the individual on our services, we will , shall not be held responsible in any way.
9. Creation and use of statistical data
Our company may create statistical data based on acquired personal information that is processed so that individuals cannot be identified. Our company may create and use statistical data that has been processed so that individuals cannot be identified without any restrictions.
Ten. Acquisition and use of attribute information, behavior history, etc.
In order to make the content of our services and advertisements more suitable for the individual, we may acquire and use information that cannot identify individuals, such as the following examples. We may use the following information to link personal data and analyze it in order to improve our services. We may also provide your information to advertisers, information providers, service providers, etc. for similar purposes.
Examples) Cookies, logs, accessed URLs, content, user ID, action history such as reference order, device information such as device identification information, attribute information such as the person's gender, occupation, age, etc.
We use Google's access analysis tool "Google Analytics" and other tools (hereinafter collectively referred to as "Tools, etc.") to understand the visit status and usage status of our website visitors. I am using it. These tools use cookies to collect visitor data, but this data is collected anonymously and does not identify individual visitors. You can refuse data collection by disabling cookies for this function, so please check the settings of your browser. Please note that data collected by Google Analytics is managed based on Google's terms and privacy policy. Regarding these, please see the "Google Analytics Terms of Use" and the "Google Policies and Terms Page". Our company may use the following information obtained through tools, etc. to analyze personal data and link it to improve our services. We may also provide your information to advertisers, information providers, service providers, etc. for similar purposes.
Examples) Cookies, logs, accessed URLs, content, user ID, action history such as reference order, device information such as device identification information, attribute information such as the person's gender, occupation, age, etc.
11. Contact information
Our company will strive to respond appropriately to inquiries, complaints, and consultations from individuals regarding the handling of personal information. For inquiries regarding our handling of personal information, please contact us below.
RELATIONDESIGN Co., Ltd. Personal Information Protection Manager Osamu Nakamura
Room C, 2nd floor, Pure Ohashi, 2-140-1 Ohashi, Miyazaki City, Miyazaki Prefecture Email: privacy@relation-design.com